OS X Yosemite Feature Spotlight: Mail Drop

With OS X Yosemite and iCloud, there’s almost nothing that’s too big to mail. When you’re signed in to iCloud (via System Preferences > iCloud), Mail Drop lets you send large files like videos, presentations, even a folder of images without having to worry about your service provider’s limitations. Just drag your attachments (up to 5GB!!) into your mail message, and Mail Drop handles the rest. If the email recipient uses Mail in OS X Yosemite, they’ll receive the attachment just as they do today. If they use another app or webmail, they’ll receive your email with a link to download it. Mail Drop is free to use and it works no matter which email service you use, including Gmail, Yahoo, and Microsoft Exchange.

There are, however, some limitations to using Mail Drop that you will want to be aware of. Don't stress too much, there are workarounds as well.

Attachments might not be sent using Mail Drop if they exceed these limits:

  • The message, including its attachments, is larger than 5 GB. Try sending the contents of your message in multiple email messages or compressing your attachments to make them as small as possible.
  • An uncompressed folder is attached to the message. Use these steps to compress your attachments.
  • Too many messages have been sent or the maximum number of recipients has been exceeded. Learn about mailbox size and message sending limits.
  • You reached the 1 TB Mail Drop storage limit. Each attachment expires after 30 days, so you can send new attachments after earlier attachments expire and more storage becomes available.

You should also review these limits:

  • See the system requirements for using Mail Drop.
  • After you send an email, the recipients have 30 days to download the Mail Drop attachments.
  • The recipient’s email app might have a smaller message size limit that prevents the attachment from being delivered.
  • The time it takes to upload or download an attachment can vary depending on the speed of your Internet connection and the size of your attachment.
  • The recipients might not be able to access your attachment if the link has an excessive amount of downloads or high traffic.

With that in mind, you shod start using Mail Drop today! It's a great (and secure) way to send large files to anyone.

Posted on October 20, 2014 and filed under How To, Mac.